The Roles

Hanney Pre-school Committee

If you decide to join the committee – in a specific role or as a general member – there is a lot of help available. We have A Childcare Business Development Officer from Oxfordshire County Council who is available for advise and support.  The Pre-school Learning Alliance also run a programme of ‘Managing Effective Settings’ workshops specifically aimed at supporting committees… 
So we are not alone!!

Chairperson

  • Represents and acts as a spokesperson for the pre-school.

  • Chairs meetings of the charity; including committee meetings, open meetings and general meetings, such as the Annual General Meeting (AGM).

  • Sets the agenda for meetings together with the Secretary.

  • Co-ordinates the work of the committee to ensure effective administration.

  • Acts as the ‘Nominated Person’ for Ofsted purposes.

  • Line manages the Manager of the setting.

  • Supports other committee members and authorises the work of the Treasurer.

Treasurer

  • Ensures the committee are aware of the financial position of the charity, providing an up-to-date written statement of accounts at committee meetings.

  • Ensures that all committee members are aware of their financial responsibilities and comply with the charity’s finance procedures.

  • Ensures that the committee apply the charity’s resources exclusively in pursuance of its charitable objectives.

  • Presents accounts to the members at the AGM.

  • Manages the charity’s bank account, updating the list of signatories as necessary.

  • Prepares in advance an annual budget, as agreed by the committee, and monitors it regularly.

  • Issue bills and receipts on behalf of the charity and ensures that all necessary payments are made promptly.

  • Ensures that the charity’s financial records are maintained accurately and updated on a timely basis.

  • Manages staff payroll and volunteers’ expenses.

  • Arranges for the accounts to be checked annually and independently.

  • Reviews and returns any other financial reports as necessary.

Secretary

  • Responds punctually to all correspondence; keeping proper records.

  • Organises all meetings including booking venues, arranging refreshments, liaising with attendees to ensure they are informed etc.

  • Draws up meeting agendas and circulates to all attendees punctually.

  • Takes accurate minutes during meetings, types up and sends them out to all attendees in a timely manner.

  • Ensures all office filing is kept up-to-date.

  • Supports all committee and staff members, by ensuring the administrative function is efficient.

  • Shared responsibilities for all committee members

  • Act in the best interests of the charity; promoting its values and working to achieve its charitable objectives.

  • Work as part of a team with the other trustees; whilst bringing their own ideas, perspectives and experiences to the committee.

  • Regularly attend committee meetings and contribute to the effective management of the charity.

  • Read committee papers and contribute to the decision-making process of the committee.

  • Work with the Treasurer to set priorities for the budget.

  • Undertake Ofsted suitability checks as required.

  • Use safe recruitment procedures and work to Early Years Foundation Stage requirements to employ suitable adults to work with the children.

  • Employ a Manager to act as the person in charge of the early years provision; supporting them to successfully manage the childcare provision and ensure that the Early Years Foundation Stage and Ofsted registration requirements are met.

  • Ensure all committee members and staff have clearly identified roles and responsibilities.

  • Submit the annual update, or annual return and accounts, to the Charity Commission.

  • Ensure that the charity complies with the rules in its constitution, charity law, and other relevant regulations that govern the work of the charity.

Being part of the Committee is a fast track way of getting to know other Pre-school parents.
Get involved – Share the Load – Make a Difference!

Please speak to our Pre-school supervisor or a member of the committee – we would love to have you!

Some of the information above has been paraphrased from the ‘Pre-school Learning Alliance’

Registered Charity Number 1022246 • Admin Login • site peajaykay